European Digital Passenger Locator Form (dPLF)

Welcome to the EU application for common digital Passenger Locator Forms (dPLFs) for the air, maritime (cruise and ferry) and ground transport (bus, train, car) sectors.

 

What is a digital Passenger Locator Form and how is data used?

Passenger Locator Forms (PLFs) are used by public health authorities to facilitate contact tracing in case travellers are exposed to an infectious disease during their travel by airplane or aircraft, ship (cruise/ferry), rail, bus or automobile. Information that travellers provide in PLFs can be used by public health authorities in destination countries to rapidly contact travellers, with the goal of protecting the health of travellers’ and their contacts, as well as preventing further disease spread.

Countries that require completion of PLF are currently using paper-based passenger locator forms or have developed national online systems. In light of the COVID-19 pandemic, a web application for a EU digital Passenger Locator Form (dPLF) was developed to facilitate the use of PLFs during cross-border health threats. This digital format allows for easier and more rapid data collection and exchange between stakeholders, making contact tracing more effective and efficient. Some countries are linking the dPLF with the testing or quarantine policy for the travellers.

 

Who has to complete the digital Passenger Locator Form?

Passengers travelling to one of the below countries (as their final destination) should complete a passenger locator form via the European Digital Passenger Locator Form (dPLF)

  • Italy
  • Malta
  • Slovenia

Each country has its own policy regarding who must complete the PLF (some countries choose in case a family is travelling together, only one member of the family must complete the PLF and other countries require that each adult person completes an individual PLF).

For specific requirements about completion of the form please see section TRAVELLING PROTOCOLS, and select the country you are travelling to in order to read its protocol.

If you are travelling to another destination and/or you wish to check if any travel restrictions apply, please check the European Union tool titled Re-open EU by clicking here.

 

What data do I need to have in order to complete the dPLF?

Travellers could be asked to provide information about:

  • Conveyance and travel information
  • Personal information
  • Contact information
  • Permanent address information
  • Previous accommodation
  • Temporary address
  • Travel companions
  • Emergency contact information

 

When should travellers complete the digital passenger locator form in the EU application for dPLFs?

  • Travelling via cruise ship (Before disembarkation)
  • Travelling via ferry (Before embarkation)
  • Travelling via train, bus or car (Before embarkation)
  • Travelling via airplane (After check-in and before embarkation)

 

What is the procedure for completing the digital Passenger Locator Form?

Travellers will be asked to choose the country of destination and means of travel (airplane, cruise ship, ferry, train, bus, car).

Depending on their response travellers will either:

  • be directed to the existing national databases of countries for the completion of the passenger locator forms.In this case, the national instructions must be followed
    or
  • for countries that do not have national databases, travellers will complete the online form via the EU digital Passenger Locator Forms (dPLFs) web application.

 

What is the procedure to complete the dPLF in the EU dPLF web application?


STEP 1: Register

Travellers must register to the EU dPLF web application by providing a valid email address and a password.
Travellers will receive a confirmation email in the email address they provided.
To validate and complete the registration travellers must click on the link sent to the declared email address.

STEP 2: Complete the dPLF
Travellers will be asked to provide information about:

      • Conveyance and travel information
      • Personal information
      • Contact information
      • Permanent address information
      • Previous accommodation
      • Temporary address
      • Travel companions
      • Emergency contact information


STEP 3: Review and submit the dPLF
Before submission of the form the traveller will be able to preview the data they have completed and edit them if necessary. Upon completion of the digital Passenger Locator Form the travellers should press the submit button. The travellers will receive a confirmation email upon submission of the dPLF.


STEP 4: Receive the QR Code
Travellers will receive the dPLF with their unique Quick Response (QR) code  and will be notified via email (The mail will contain the QR code and a link to download the dPLF in PDF format).

 

What will I have to do upon arrival?

Upon arrival the traveller will be asked to show the QR Code to the Regional / Local Controller / Inspector at PoE .
Based on the information provided in the dPLF the competent authority will apply the health measures applicable in each MS.

 

Should I use the European PLF web platform or a National system to submit my PLF?

Some countries have developed their own systems for the submission of PLFs. Some other countries are using the European dPLF system. Additionally, a country may use the national system for specific modes of transportation and use the European dPLF system for other modes of transportation.

At the first steps of the submission through the European PLF, the application will inform the traveller if he/she needs to submit a PLF through a specific country’s system or through the European dPLF system. In the first case the traveller will be prompted to visit the webpage of this country’s specific system. In any other case the traveller will continue completing the PLF through the European dPLF system.

 

Do I have to submit a separate PLF if my trip includes stops in more than one country?

As a general rule when the traveller uses different means of transport (ship, airplane, train, bus), then a new PLF should be completed each time the traveller boards a new conveyance (ship, airplane, train, bus) to travel to another country. As an exception, when travellers are travelling by airplane, and the travel includes connection flights in different country/countries, then only one PLF should be submitted for the final destination country. However, if the traveller gets outside of the airport, before boarding the connection flight, then a separate PLF should be completed for this country as well.

Travellers travelling with a cruise ship, will need to submit the PLF once and select as destination country the country of their final disembarkation (end of cruise). The traveller will have to complete in the electronic system the names of the ports that the cruise is calling.

Travellers travelling by car, need to submit a PLF every time they enter a country that requires submission of dPLF.